It can seem difficult to prepare for your board meetings, but spending some time prior to the meeting will ensure a more productive and smooth meeting. Using a board management platform or a board portal program can make the process of planning meetings and organising the materials required for it much simpler and will save you a lot of time over the long term.

This will ensure that all participants of your board meeting are ready for the meeting and can be as productive as is possible. This is especially important for directors that are new and observers who might not be familiar with the company’s board and committee structure.

The most obvious step is to look over the minutes of the last board meeting to determine what was discussed, what is left to be discussed and how you can create the agenda for the upcoming board meeting. This will help you focus on the purpose of the meeting and establish an agenda to accomplish them.

Inviting people to attend the board meeting and then confirming RSVPs is a good idea. This will ensure that everyone is present as well as remote participants.

Then it’s time for a review of any documents or reports that committee chairpersons as well as the executive team and other stakeholders have prepared in advance. This will decrease the amount of preparation work for the board secretaries and ensure that all the required materials are included in the package for board meetings.

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